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Ashford Amateur Radio Club Constitution
Those present at the inaugural meeting of above-mentioned Club agreed this constitution.
1. Name.
The Club shall be known as the Ashford Amateur Radio Club.
2. Aims
The aims of the Club shall be to further the interests of its members in all aspects of amateur radio and directly associated activities.
3. Membership
Membership shall be open, subject to the discretion of the committee, to all persons interested in the aims of the Club.
a) Full members must be over the age of 16 years.
b) Junior members under 16 years must have written permission to attend granted by a parent or guardian.
c) Guests. Members may invite guests to meetings. No visitor may attend more than three meetings each year without becoming a member.
All members shall abide by the constitution of the Club. The committee shall have the power to expel any member whose conduct, in the opinion of at least three-quarters of the full committee, renders that person unfit to be a member of the Club. No member shall be expelled without first having been given an opportunity to appear before the committee.
4. Subscriptions
(a) The annual subscription for membership shall be recommended by the Committee for ratification at the AGM.
(b) All subscriptions shall be due and payable before the AGM. Members in arrears have no voting rights.
(c) The financial year shall run from 1st September to 31st August.
(d) A member shall have deemed to resign from the Club, if by the following 31st August the subscription has not been paid.
(e) The Committee shall have the power to waive or reduce subscriptions in special circumstances for a period not exceeding one year.
5. Finance
All money received by the Club shall be promptly deposited in the Club's bank account. Withdrawals require the signature of the Club's Treasurer and one other nominated officer of the Club.
6. Membership of the Club's Committee
A committee elected at the Annual General Meeting shall administer the Club's affairs. The committee, in whom the Club's property shall be vested, shall consist of:
(a) A Chairperson who will preside at all meetings at which he is present.
(b) A Vice-Chairperson who will act as chairperson in the absence of the chairperson.
(c) A Secretary who will be responsible for:
(1) Keeping minutes of all meetings of the Club.
(2) Ensuring that all correspondence is correctly handled.
(3) Maintain a register of the Club's equipment.
(d) A Treasurer, who shall be responsible for:
(1) Keeping the Club's accounts.
(2) Maintaining a master roll of members and honorary members.
(3) Advising the committee on all financial matters.
(4) Preparing the accounts for audit and presenting them at the AGM
(e) Ordinary Committee member.
7. Committee Standing Orders.
(a) The quorum for the Committee shall be three of the committee. In the absence of a quorum, business may be dealt with but any decisions taken only become valid after ratification at the next meeting at which a quorum exists.
(b) The Chairperson, the Secretary or any vote may call committee meetings.
8. Annual General Meeting
(a) The Annual General Meeting shall normally be held at the first meeting of October each year. At least 14 days notice shall be given to each member in writing.
(b) The quorum for the meeting shall be one-third of the members.
(c) The Agenda for the meeting shall be:
(i) Apologies for absence
(ii) Minutes of the previous AGM
(iii) Chairperson's report.
(iv) Secretary's report
(v) Treasurer's report.
(vi) Ratification of new subscription.
(vii) Election of the new Committee.
(viii) Election of an auditor
(ix) Any Other business.
(d) Items (i) to (vii) shall be chaired by the out-going chairperson, Item (vii) by an acting chairperson who is not standing for election to office, and the remaining business by the newly elected chairperson.
(e) Nominations for Committee members will only be valid if confirmed by the nominee at the meeting or previously in writing.
(f) Items raised by members under Any Other Business must be notified to the Secretary no less than 21 days before the AGM.
9. Extraordinary General Meeting.
(a) Extraordinary General Meetings may be called by the committee or not less than 51% of the members of the Club, the date of the meeting being the earliest convenient as decided by the Committee, but within two months of the calling. At least 28 days notice in writing must be given to the secretary, who in turn shall give at least 14 days notice in writing of the agenda. No other business maybe transacted at the EGM.
(b) The Quorum for the EGM shall be two-thirds of the members.
10. Amendments to the constitution
The constitution may be amended only at an EGM called for that purpose.
11. Winding up the Club.
(a) The decision to wind up the Club may be taken only at an EGM
(b) The funds of the Club shall, after the sale of all assets and the payment of all outstanding debts, be disposed of as directed by the members at the final EGM, to a charity or Club of similar interest's.
This Constitution was amended at an EGM on
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